AutoRFP.ai pricing in 2026, and what it costs against Loopio and Responsive for teams with 15 to 50 contributors

Prices come from AutoRFP.ai's pricing page and its G2 pricing listing, both checked 5 November 2026, and from Vendr buyer data on Loopio (269 purchases) and Responsive (133 purchases). Every cost-per-project and cost-per-contributor figure is a stargazy calculation from those prices.

Key numbers

AutoRFP.ai publishes its prices. Scale costs $10,788 a year for 24 projects and Accelerate costs $15,588 a year for 50, both with unlimited users and every feature (AutoRFP.ai pricing page, November 2026).

At full use a project costs about $450 on Scale and $312 on Accelerate, and with 50 contributors on Accelerate each person costs $312 a year (stargazy calculation).

Loopio's median contract is $24,318 a year, which is 2.3 times Scale and 1.6 times Accelerate (Vendr, 269 purchases, April 2026).

Responsive's median contract is $14,750 a year, close to Accelerate, and Vendr reports that add-ons, implementation and premium support push total cost 20 to 40 percent higher (Vendr, 133 purchases, February 2026).

How much does AutoRFP.ai cost? AutoRFP.ai costs $10,788 a year on its Scale plan (24 projects) or $15,588 a year on Accelerate (50 projects), with unlimited users and all features on both. That is about $450 or $312 per project at full use, and adding contributors costs nothing.

Loopio and Responsive charge per user and keep their prices behind a sales call. AutoRFP.ai charges per project and happily displays price on its website, with every user and feature included. For a team that pulls 15 to 50 people into its responses, the cost per person falls to between $216 and $1,039 a year, while Vendr puts a single standard Loopio seat at $1,000 to $3,500. The full vendor assessment sits on stargazy's independent AutoRFP.ai profile.

AutoRFP.ai publishes three plans, starting at $10,788 a year for 24 projects

Scale costs $899 a month, paid yearly, for 24 projects. Accelerate costs $1,299 a month for 50 projects, or $15,588 a year. Enterprise starts above 50 projects a year and has no published price, and AutoRFP.ai says its per-project price falls as volume rises. Every plan includes unlimited users, all features and all integrations, according to the vendor's pricing page and its G2 listing, last updated 27 May 2026.

A project is any RFP, RFI, RFQ, DDQ, tender or security questionnaire, whatever its length. The vendor counts a 500-question Excel RFP and a 50-question security questionnaire as one project each, with clarifications and amendments inside the original project. AutoRFP.ai says one project usually equals one CRM opportunity, so a pipeline report is a quick check on the allowance.

AutoRFP.ai prices per project so that adding contributors never raises the bill

The vendor's pricing FAQ why it chose to price in such a different way that previous proposal automation tools. Teams can bring unlimited members into each RFP without per-seat costs raising the bill. It also doesn't sell add-ons, so the price you're seeing is the price you get.

stargazy's reading is that the model matches how a response gets written. One RFP draws on security, legal, pricing, product and delivery specialists who each answer a handful of questions. Per-seat pricing charges for every one of them, so teams ration logins and chase answers over email, outside the system that holds the approved content. A vendor like AutoRFP.ai without venture investors also carries less pressure to grow contract value through seat expansion, the usual growth lever for per-seat software.

Fifty contributors on Accelerate cost $312 each a year

The price is fixed, so cost per contributor falls with every person a team adds. On AutoRFP.ai, the fiftieth contributor costs the same as the first, which is nothing. With 15 contributors, Scale costs $719 per person a year and Accelerate costs $1,039. At 50 contributors those figures fall to $216 and $312, and a 30-person team lands in between at $360 and $520.

The model suits large response teams and presales-led teams that route questions to many subject-matter experts, including teams that answer RFPs, DDQs and security questionnaires in one workspace. stargazy's 2026 Proposal & Bid Software Report names B2B sales and proposal teams that need fast setup as AutoRFP.ai's best-fit buyer.

Loopio's median contract costs more than twice AutoRFP.ai's Scale plan

Vendr reports a median Loopio contract of $24,318 a year from 269 purchases, with a range of $11,770 to $59,147, updated April 2026. That is 2.3x AutoRFP's Scale and 1.6x AutoRFP's Accelerate. Loopio prices per user and doesn't currently publish a price list. Vendr puts a standard user at about $1,000 to $3,500 a year depending on tier, with lighter library and contributor seats priced from $200 to $800.

Those lighter seats do lower the cost for teams that keep most experts on contributor licenses, so buyers should model their own seat mix. However, every time you add a user to the list, your bill goes up.

Responsive's median contract is $14,750 a year from 133 purchases, with a range of $5,518 to $40,303, according to Vendr's February 2026 data. AutoRFP's Accelerate costs about the same as that median, and their Scale costs 27% less. Vendr reports that Responsive prices per named user with optional AI and integration add-ons. Once implementation and premium support are counted, Vendr finds total cost often runs 20 to 40 percent above the base subscription.

SiftHub's breakdown of Responsive pricing, written by a competitor, reports that Responsive reserves API access for upper tiers and sells GovCloud hosting as an add-on. The median Responsive buyer therefore gets a smaller package than what is included in every AutoRFP.ai plan.

Every AutoRFP.ai plan includes the AI and portal features legacy vendors gate by tier

AutoRFP.ai's pricing page includes "18+ integrations" on every plan with no paid add-ons, and its integrations page lists 38 entries, 13 of them MCP connections. They include an MCP server that connects the workspace to Claude, ChatGPT, Microsoft Copilot and Google Gemini, plus MCP client connections that bring in context from Gong, Vanta, Drata, Highspot and Outlook. Portal Agent v2, released on 29 October 2026, runs in a Chrome side panel and has been tested on DiligenceVault, Dasseti, CyberGRX, OneTrust and UpGuard. Each drafted answer shows its sources, a Trust Score and a Feedback Score. AutoRFP.ai also offers a free Go/No-Go Claude skill and Excel template, separate from the platform.

The legacy vendors have shipped their own versions. Responsive announced an MCP server for ChatGPT, Copilot and Claude on 13 May 2026, with portal automation still in beta on Chrome and Edge.

Loopio launched a portal browser extension in September 2025, and an MCP connector for Claude and ChatGPT around late September 2026. Loopio says its MCP connector and its extension come with every plan. Responsive does not publish which tier includes its versions or what they cost. SAP Ariba and the asset-management portals Dasseti and DiligenceVault appear on AutoRFP.ai's published portal list and are absent from Responsive's.

Breadth is a separate question from governance. The 2026 Proposal & Bid Software Report does not include AutoRFP.ai among the vendors it names as governance-forward, but AutoRFP's governance is now on-par with governance specific tools (we'll write more about this soon!).

At 60 percent use, the same plans cost $749 and $520 per project answered

The annual price covers the projects a team buys, whether or not it answers them. A team on Scale that answers 60 percent of its 24 projects pays $749 for each one, against $450 at full use. A team on Accelerate that answers 30 of its 50 projects pays $520 for each one, against $312. Last year's count of RFPs, DDQs and questionnaires is the best forecast a buyer has, and it should set the tier.

A team answering 25 projects pays $624 each, more than on Scale

A team that needs 25 projects has outgrown AutoRFP's Scale and must buy AutoRFP's Accelerate, so its cost rises to $624 per project. Moving up adds $4,800 a year for 26 more projects, or $185 for each extra project once the team fills Accelerate. Below 35 projects a year, Accelerate costs more per project than Scale does at full use.

(And yes, we know this next part will feel like a middle-school math story problem. Sorry.)

Questionnaire mix moves teams across that line. A team answering 20 RFPs a year fits AutoRFP's Scale at $539 per RFP. Add 30 security questionnaires and it needs 50 projects, so it moves to Accelerate. The questionnaires add $4,800, or $160 each, and the blended cost falls to $312 per project. A 30-question questionnaire uses the same allowance as a 400-question RFP, so teams heavy in short questionnaires get less work per project than teams answering long RFPs.

Several prices for AutoRFP.ai on other sites are wrong

Corrections, checked 5 November 2026

ZoftwareHub lists Start at $550, Scale at $1,000 and Accelerate at $1,450 per user per month, and a $499 Start plan elsewhere on the same page. AutoRFP.ai has no Start plan and no per-user price.

Techjockey lists a Start plan from $349 and Scale from $499, priced by users. Scale costs $899 a month and has no user limit.

SiftHub, a competitor, says AutoRFP.ai publishes no pricing page and prices per seat, and estimates $500 to $2,000 a month. AutoRFP.ai publishes its prices, and they are per project.

1up, a competitor, says AutoRFP.ai starts at $1,000 a month for 24 projects. Scale costs $899 a month for 24 projects.

GetApp lists a free plan. AutoRFP.ai's pricing page shows no free plan and offers a conditional 30-day refund instead.

For how the "best RFP software" listicles compare vendors more broadly, see stargazy's review of every "best RFP software in 2026" post.

What to do with these numbers

Pay attention to these four things:

1. The first is how many RFPs, RFIs, DDQs, tenders and security questionnaires the team answered in the last 12 months, which sets the tier.

2. The second is how many of those were short questionnaires, which shows how hard each project works.

3. The third is how many people contributed at least one answer, which sets the cost per contributor.

4. The fourth is what the current tool costs per contributor at renewal, including add-ons and support when comparing these three tools

Additionally, Jasper Cooper, AutoRFP.ai's CEO, has joined the stargazy podcast twice, for an episode on end-to-end proposal software and an episode on proposal content library myths. We often feel like if you know what a company's CEO says and thinks about an industry, the better you'll know if their software will go in the direction you want it to.

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FAQ

How much does AutoRFP.ai cost per year?

$10,788 a year buys the Scale plan with 24 projects, and $15,588 a year buys Accelerate with 50 projects, as of November 2026. Enterprise starts above 50 projects and is priced on request.

Is AutoRFP.ai priced per user?

$0 is the cost of each additional user. AutoRFP.ai prices per project, and every plan includes unlimited users and all features.

What counts as a project in AutoRFP.ai?

1 project covers one RFP, RFI, RFQ, DDQ, tender or security questionnaire, whatever its length, including its clarifications and amendments. A 50-question questionnaire uses the same allowance as a 500-question RFP.

Is AutoRFP.ai cheaper than Loopio?

$24,318 is Loopio's median annual contract according to Vendr, against $10,788 for AutoRFP.ai's Scale plan and $15,588 for Accelerate. Loopio prices per user, so the price gap widens as a team adds people.

Is AutoRFP.ai cheaper than Responsive?

$14,750 is Responsive's median annual contract according to Vendr, close to AutoRFP.ai's Accelerate price. However, Vendr reports that Responsive's add-ons, implementation and premium support raise total cost 20 to 40 percent, while AutoRFP.ai includes every feature in the plan price.

Does AutoRFP.ai have a free trial?

Yes, they have a 30 day refund window, which requires a team to import past responses, invite users and complete a project.

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Sources

• AutoRFP.ai, Pricing, accessed 5 November 2026, https://autorfp.ai/pricing

• AutoRFP.ai, About us, accessed 5 November 2026, https://autorfp.ai/about-us

• AutoRFP.ai, Integrations, accessed 8 November 2026, https://autorfp.ai/integrations

• AutoRFP.ai, Portal Agent v2, 29 October 2026, https://autorfp.ai/blog/portal-agent-v2

• Loopio, MCP integration, accessed 8 November 2026, https://loopio.com/platform/integrations/mcp/

• G2, AutoRFP.ai pricing, pricing updated 27 May 2026, https://g2.com/products/autorfp-ai/pricing

• Vendr, Loopio buyer guide, updated April 2026, https://vendr.com/buyer-guides/loopio

• Vendr, Responsive buyer guide, updated February 2026, https://vendr.com/buyer-guides/responsive

• SiftHub, Responsive pricing breakdown, updated 8 October 2026, https://www.sifthub.io/blog/responsive-pricing-reviews-features-breakdown

• SiftHub, AutoRFP pricing breakdown, updated 8 October 2026, https://www.sifthub.io/blog/autorfp-pricing-reviews-features-breakdown

• Responsive, Spring 2026 product update, 13 May 2026, https://www.responsive.io/news/spring-2026-product-update

• Loopio via Business Wire, portal-based response management launch, 3 September 2025, https://www.businesswire.com/news/home/20250903992556/en/Loopio-Becomes-First-RFP-Software-Provider-to-Launch-Full-Portal-Based-Response-Management-Solution

• 1up, 1up vs AutoRFP, accessed 5 November 2026, https://1up.ai/compare/1up-vs-autorfp

• ZoftwareHub, AutoRFP.ai pricing, accessed 5 November 2026, https://zoftwarehub.com/en-ae/products/autorfp-ai/pricing

• Techjockey, AutoRFP AI, accessed 5 November 2026, https://techjockey.com/detail/autorfp-ai

• GetApp, AutoRFP.ai, accessed 5 November 2026, https://www.getapp.com/operations-management-software/a/autorfp-ai

• stargazy, 2026 Proposal & Bid Software Report, April 2026, https://stargazy.io/offers/2026-proposal-and-bid-software-report

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Disclosure. AutoRFP.ai is a founding member of stargazy's Orbits vendor program, supports distribution of stargazy's 2026 Proposal & Bid Software Report, co-publishes the annual Proposal Win Rate Report with stargazy, and co-hosts stargazy webinars. These relationships do not influence stargazy's category placement, strengths and weaknesses, ratings or evaluation of any vendor.